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July 12, 2007 Board Minutes

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Board of Directors Meeting Minutes
July 12, 2007

Attending:

Bob Adams
Ed Dyer
Bernie Hart
Marilyn MacDonald
Jim MacLennan
John McKay
Kent Murray
Matthew Newton
Mary Rigby
Alan Turner
Andrew D. Wright

Regrets:

Bill Matheson

Absent:

Richard Connolly

Minutes of Previous Meeting

Minutes of the June 14 meeting were amended to reference May rather than April in the financial report. Motion to approve as amended was made by Alan Turner, seconded by Jim MacLennan. Carried.

Committee Reports

Financial Report
Alan Turner presented the financial report for June 2007. Total revenue for June was 10611, individual memberships made up 6927 of this income and donations for the month were 2170. This total was substantially higher than the revenue in May was 6445. The revenue to date for the year is 52547 compared to that of 61742 by June 2006. Expenditures for June 2007 were 9997 as compared to 9807 for June 2006. The total expenditure for the year 2007 thus far was 61659 compared to 66419 at the end of June 2006. Motion to approve was made by Alan Turner, seconded by Marilyn MacDonald. Carried.

Technical Report
Ed Dyer tabled a two page Halifax WiFi Plan outline and led a discussion focusing on the project under the headings: Tasks, Capacity Planning, User Configuration, Node Site, Feeder Towers, and Gateway. The Fenwick Place feeder site and the Spencer House node testing went well, this initial phase is considered to be operational. After Ed completed the review and he and Andrew answered questions posed by other members. Bernie suggested those present take on responsibility by becoming a member of either the technical team or the promotional team. Technical Team members are Ed, Andrew, Jim, Kent, Bob and Matthew, and those on the Promotional Team are Marilyn, Alan, Bernie and Mary.

Wifi Flyer/Brochure

The text Marilyn developed since the last meeting was read. Revision will continue.

Resource Recovery Fund Board

The Resource Recovery Fund Board Advisory Group on Electronics has had two teleconferences. Bill Matheson took part in the second one and will report back. Meanwhile the media have noted that RRFB is working on a draft document focused on electronics recycling fees.

Office space

Andrew will make a request, through Dalhousie, to have the agency which handles the paper shredding for the university have their truck come to the Chase Building when it is are next campus. At least the records from one file cabinet can be shredded. Space for temporary storage for some equipment is needed, but there should be some weeding of what should be kept and what should be safely discarded. The motion to have the shredding of the old records done in the above manner was made by Alan Turner and seconded by Kent Murray. All present were in agreement.

Community Access Program

Bernie attended the HRM CAP annual meeting earlier this month and made a short presentation on the WiFi project. CAP members present seemed interested and willing to work with Chebucto.

Quarterly Fee Payment

Andrew suggested that the quarterly fee payment option be removed. Few people took advantage of this option, but a significant amount of staff time has been taken up in monitoring those in this scheme. There are less than 40 members in this payment scheme at present, and it was suggested they be informed of a change in policy at the end of their present contract. Jim MacLennan made a motion to remove this option from the website and inform those members who affected by the change in policy at the time they are reminded of their next scheduled quarterly payment. Alan Turner seconded this motion. Carried.

Next Board Meeting

The next Board meeting is scheduled for August 9, 6:30 pm.

The next Executive Meetings will be held 2 August, 5:30 pm.

Meeting adjourned 7:45 pm.

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