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August 7, 2003 Board Minutes

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Board of Directors Meeting Minutes
August 7, 2003

Attending:

Mark Alberstat
Bernie Hart
Reg Hody
Marilyn MacDonald
Gerard MacNeil
Bill Matheson
John McKay
Jeff Warnica
Chris Watt
Andrew D. Wright

Regrets:

Ed Dyer

Absent:

Joan Jones

Guest:

Doctor Patrick Keast

Call to Order

Meeting called to order by Marilyn MacDonald.

Minutes of July 3, 2003 Meeting

Moved by Bernie Hart that the minutes be approved. Seconded by Mark Alberstat. Motion Carried.

Relations with Math Department.

Discussions were held between Dr. Keast and the Chebucto Board regarding the continuing cooperation between Chebucto and the Dalhousie Mathematics and Statistics Department.

Moved by Chris Watt that the Office Manager, after consultation with the Executive, be permitted to assign a certain number of PPP accounts for use by the Math Department. Seconded by Reg Hody. Motion Carried.

Staff matters

Moved by Bernie Hart that Chebucto approve the re-hiring of Johnathan Thibodeau from the First of September to the end of December 2003 subsequent to discussion of a task list and job description by the Executive. Seconded by Chris Watt. Motion carried, one abstention, one contrary.

Inner City Project Report

Bernie Hart submitted a report on the current status of the Inner City project. A meeting will be scheduled with David Adekayode to discuss possible software changes on CCN.

WiFi Project Report

The WiFi committee is in discussions with local resellers relating to the acquisition of hardware.

Gerard McNeil would like the Board to approve a budget of up to $5000 for the WiFi project with spending to be approved by the Office Manager, the WiFi group representative and the CCN Technical Chair. Seconded by John McKay. Motion carried, one contrary, one abstention.

Committee Reports

Technical Committee
Nothing to report.

Finance Committee
Bernie Hart submitted a financial report.

Policy Committee
The Policy committee has been considering changes in Chebucto policy related to the implementation of the new Canadian Privacy Act in January 2004.
Also under consideration is the reimbursement of volunteers for expenses incurred or unusual efforts in the advancement of work being performed for Chebucto. Deferred to the next Board meeting.

External Committee
The External committee is working on several publicity issues including Chebucto's participation in the 2003 Word on the Street event.

Internal Committee
The Internal committee met recently and has is continuing the process of reorganizing under new leadership.

Other Business

Andrew Wright brought forward a proposal for a Secure Server.

Chris Watt opted not to take part in this discussion due to a potential conflict of interest.

Moved by Bernie Hart that the specifications be accepted and that the Executive committee be directed to solicit bids on the project. Seconded by Bill Matheson. Motion carried, one contrary, one abstention.

Adjournment

Moved by Bill Matheson, so declared.

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